Valicom

by Valicom

Telecom & technology expense management

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Telecom Expense Management

Every telecom and technology environment is different and will evolve over time which is why you should enjoy flexible TEM services. Clearview is the engine that drives a disciplined and effective telecom and technology expense management program, whether used alone or paired with our Professional Services.

Why would I choose this TEM service?

  • We want to upgrade manual processes to a more sophisticated software solution.
  • We manage ourselves but want to be more productive and find more savings.

Cloud Expense Management

Cloud expenses should be tracked and reviewed with sophisticated reporting that manual systems don’t provide. Valicom’s telecom and technology expense management application has been managing cloud expenses paired with invoice approval and bill payment for years, ahead of the trends in the competitive TEM market. The TEM Cloud Expense Management process allocates, and reports on cloud spend to support your IT department’s growing needs. Validate and optimize your cloud inventory expenditures by deploying our intelligent solutions. We pair up our technology analysts with the intuitive Clearview solution to provide ultimate accuracy and customer support.

Contract Management

Telecom carriers are in business to make money and since most contracts are for several years, they can take more of it than they should, for a very long time, if you don’t negotiate your telecom pricing well.

Negotiation Preparation

  • Our telecom expense management software, Clearview, can help you gain visibility and control your telecom and IT expenses, so you are prepared next time you step up to the negotiating table.

Expert Insight

  • Some clients leverage Valicom as a consultant to bounce ideas off of, while others offload the entire negotiation. We’ll put our TEM experts in the ring who have years of experience and a working knowledge of what is possible. We know how low the carriers can go and how to fight smart.

Benchmarking

  • We’ll help you prepare, distribute and analyze the results of a telecom RFP specific to your needs. By comparing multiple carriers’ offers, we’ll put together the best TEM strategy to minimize your spend while optimizing features and flexibility.

Invoice Management And Payment

To conduct business, you need tools and you need utilities and technology: telephones, mobile phones, pagers, electricity, expensive high-speed internet connections, laptops with wireless capabilities, and so much more... Managing and monitoring your invoices are critical in telecom and technology expense management.

  • Save time by offloading recurring tasks.
  • Avoid late fees and service shut-offs with consistent payment.
  • Add visibility through cost allocation and reporting.
  • Streamline processes with intuitive tools.

Features and Benefits of Invoice Management

  • Invoice Approval & Payment Tool: Access Clearview’s intuitive platform to receive secure email updates and quickly review and approve invoices. Additionally, you have the option to offload many hours of time consuming recurring tasks and free up your team.
  • Cost Allocation: Dividing expenses among locations to allocate costs per facility for budgeting, usage, and reporting by expense type, facility, vendor, and customized data.
  • Threshold Alerts: This trend analysis alert occurs when invoices exceed X% (organized at setup) to draw attention to variants for invoice and service review.

IT Inventory Management

At the core of telecom expense management is maintaining a detailed, up-to-date telecom and IT asset inventory. To accomplish IT asset management efficiently and effectively, we created Clearview- our telecom expense management software, designed with this specifically in mind. Clearview is a customized database for your telecom and IT inventory of lines, circuits, wireless devices, and anything else, short of the kitchen sink.

Inventory Management Includes:

  • Tracking all telecom orders and changes.
  • Properly associating telecom inventory with locations, users, GL Codes, etc.
  • Interpreting and entering CSR data.
  • Listing all devices, plans, circuits and lines you have.
  • Organizing and updating telecom and wireless inventory data.

Utility Bill Management

Invoice hosting, tracking, and payment to immediately cut 30% in administrative costs. Valicom’s invoice services can help you manage and control virtually all your facility-related expenses. We receive, allocate, pay, and report on over 90 different services types, including: natural gas, water, electric, propane, waste… and many others.

  • Bill Payment: Offload the time-consuming task of monthly utility payment and avoid late fees.
  • Custom Reports: With digestible reports, you can gain clear insight into your spend for budget forecasting and spend control.
  • Invoice Approval Feature: Create a streamlined and efficient way for your team to approve and pay invoices.
  • Cost Allocation: Divide your expenses by location to allocate costs per facility for budgeting, usage, and reporting by expense type, facility, vendor, and customized data.
  • Threshold Alerts: This trend analysis alert occurs when invoices exceed X% (organized at setup) to draw attention to variance for invoice/service review for a proactive approach to spend management.
  • Invoice Loading: We receive and load invoices with 24-hour Service Level Agreements (SLAs) to build a central repository for your invoices.