Intuit QuickBooks Time

Mobile timesheet app

• Work can happen anywhere. You need an employee time tracking app that can keep up. The QuickBooks Time mobile app tracks time even when Wi-Fi and cell coverage is unavailable.
• Track, submit, and approve time directly from the app.
• Attach photos to timesheets for an added layer of reporting.
• Manage multiple timesheets at once with the Crew app.
• View employee locations from the Who’s Working window.

GPS and geofencing

• An online timesheet tracker with GPS capabilities** that help employees stay accountable for their hours worked. Ensure your employees are using best time tracking practices with QuickBooks Time timesheets.
• Real-time GPS data improves coordination and efficiency.
• Employers can only access GPS data when employees are on the clock.
• GPS tracking and geofencing won’t drain smartphone data or battery life.
• Geofencing notifications can be set to remind employees to clock in or out as they enter or leave a specified location or job site.

Scheduling

• With QuickBooks Time, employee timesheets and schedules go hand in hand. Whether you’re creating schedules by shift, job, or task, QuickBooks Time helps customers increase efficiency and stay profitable.
• Employees get notifications when managers publish or change schedules.
• Copy and edit an existing schedule.
• Sync schedules with Apple iCal, Microsoft Outlook, and Google Calendar.

Time Clock Kiosk

• The QuickBooks Time Kiosk works on any computer or tablet with an internet connection and it’s perfect for mobile crews and teams that work at the same place. Employees can clock in and out from the same device or location.
• Use a four-digit PIN to clock in and out.
• Enable photo capture and biometric facial recognition to curb buddy punching.
• No additional hardware or setup required.

Alerts and approvals

• Leave nothing to chance. Set up notifications for employees and managers.
• Customize alerts for employees to clock in and out and submit time for payroll.
• Automate notifications for managers when employees don’t clock in or out as scheduled.
• Manage overtime with our Pay Rate Engine and preset dates and pay rates in advance.
• Alerts flag mismatched clock in photos for review.

Smart reporting

• There are many ways to interpret labor data, so QuickBooks Time allows you to customize reports. Get payroll, project, and employee wage and hour reports instantly.
• Payroll reports are available in CSV, Excel, or PDF formats.
• Project reports show timesheets for jobs, customers, or groups.
• Wage reports detail employee hours by rate, regular hours, and overtime hours.

How to add time to employee timesheets

• Tracking time has never been easier. Clock in and out, switch jobs, and see who’s working from the QuickBooks Time web dashboard or mobile app. Users can follow these steps to track time:
• Invite your employees to use QuickBooks Time.
• Create jobs or sync with QuickBooks to import your customers.
• Open the Time Clock on the web dashboard or mobile app.
• Select a job or task.
• Select Clock In.

• Mobile timesheets - in or out instantly from an Android or iPhone, with or without cell coverage. QuickBooks Time even works on your tablet. Take your time clock kiosk with you!
• Crew functionality - Crew managers can clock team members in and out individually or at once. Our crew time card app makes it easy.
• Project tracking - Easily track labor estimates versus actuals with QuickBooks Time Projects. See the status of each project at a glance and adjust as you go.
• Streamline scheduling - Create, edit, and publish scheduled jobs or shifts from anywhere. Set up notifications, so workers get alerts when you publish or update the schedule.
• Timesheet signatures - Capture signatures for project sign-offs. Employees can add signatures to their timesheets while using the QuickBooks Time mobile app.
• Submit and track time off - Use the mobile app to track paid time off, sick days, and holidays anytime, anywhere.

Schedule by shift

• Add, edit, or delete scheduled shifts from your phone.
• Alert employees of new schedules and shift changes.
• Easily copy and edit a previous week’s schedule.
• What took hours now takes minutes. It’s simple to create, edit, and assign a shift. Choose the time and day, who to assign it to, and share it when you’re ready. Repeat the shift schedule with a single click.
• Create or modify schedules with drag-and-drop shifts.

Schedule by job

• Cut the time it takes to schedule jobs down to a few minutes. Just choose the day, time, and client, and assign your employees. Find unassigned jobs in a snap and easily repeat last week’s job schedule with just one click.
• Drag and drop into open employee time slots.
• Save time by creating jobs and assigning later.
• The Who’s Working window shows who’s available for urgent jobs.
• Alert employees of new schedules and job changes.
• Reports can help with job costing.

Manage remotely

• Schedules change — sometimes by the hour. When you need to know that your team is receiving new shift changes and job assignments, the QuickBooks Time mobile scheduling app is the only way to go.
• Immediately alert employees when schedules change.
• Push out new schedules to your employees’ phones.
• Make changes on the fly — wherever you are.
• Stay ahead of the game when urgent jobs come your way.

• QuickBooks Online - QuickBooks Online and QuickBooks Time make quick work of everything, from accounting to employee accountability. Track employee time anywhere and everywhere, then sync timesheet data and run payroll automatically and accurately.
• ADP - Connect QuickBooks Time and ADP to sync employee information, including time off, and upload employee time data.

Time tracking

• QuickBooks Time lets you track and manage time on any device — computer, tablet, and smartphone. Find the best fit for your workforce.
• Remote workforces can track time and locations on their smartphones.
• Central work locations can use the tablet-optimized punch clock solution.
• Employees can review and submit timesheets for easy payroll approvals.
• Use overtime alerts to stay on top of labor expenses.

Projects

• Projects helps eliminate surprises. Compare your budgeted hours to final hours worked to make better business decisions. Integrate with QuickBooks Online for a complete picture of project profitability and labor expenses.
• Real-time project tracking lets you know critical information before it’s too late.
• Better estimate your upcoming project hours based on past projects.
• Compare budgeted hours to final hours for your projects.
• Set deadlines that empower team members to prioritize their time.

GPS and geofencing

• Geofencing helps ensure accurate time tracking. Employees get alerts to clock in or out when entering or leaving a job site.
• Fewer timesheet edits with geofencing records.
• Employees have confidence in accurate timesheets.
• Keeps the entire team accountable.
• A quick glance will tell you who’s on the clock and where.

Mileage tracking

• QuickBooks Time automatically tracks mileage, so you don’t have to.
• See how far employees travel when they’re on the clock with GPS tracking.
• Employees can easily track mileage with our mobile app.
• Accurate mileage helps simplify tax filing and expense reimbursement.

Team collaboration

• Communication is the key to success. Keep team members aligned on important details for each project — all in one place.
• Stay up to date on projects with an activity feed.
• Keep a close eye on the progress of your projects.
• View a detailed log of each project’s activity.

Scheduling

• With QuickBooks Time, you can schedule jobs and better manage your remote workforce from anywhere. Plus, it’s easy to keep everyone on the same page with real-time updates.
• Manage and view your team’s schedules all in one place.
• Instantly notify employees of new schedule changes and updates.
• Understand your team’s capacity with clear views of all shifts.
• See each employees’ current status and location on the Who’s Working window.

Project reports for better job costing

• With project reports, managers can see how much time employees spend on each job or task. Track labour estimates versus actual time spent on projects in real time. Project reporting can help you predict, plan, and execute on future projects — and win over prospective clients. Access project reports from the QuickBooks Time web dashboard on your laptop or desktop computer.

Payroll summary reporting

• The easiest way to track labour costs is with our payroll report feature. The payroll report shows a summary of hours tracked in a pay period. View regular and overtime hours for all employees and what they’re clocking daily, weekly, and monthly.

Export data efficiently

• Sync QuickBooks Time with your favourite payroll or accounting solution to run payroll faster. QuickBooks Time integrates with QuickBooks, as well as a host of other payroll products. Need to share payroll reports? Export time and payroll data to a PDF, Excel, or CSV file.