AODocs

Scalable

• Seamlessly manage billions of documents thanks to AODocs’ auto scaling infrastructure. Ingest millions of documents per hour, with immediate availability for search and processing.

External sharing

• Ditch those “rogue” copies in your emails. Securely share the right version of your critical documents with your partners, customers and suppliers. Involve external users in your document control processes with the same level of security and traceability as your internal team.

Extensibility

• Easily integrate your document processes with your ERP, CRM and other business applications. Create or import documents into AODocs from your applications, and seamlessly synchronize your business data with your document libraries to ensure a single version of truth.

Search

• Effortlessly find the information you seek with our intuitive search feature and customizable views, and visualize your data in powerful dashboards leveraging your preferred BI tool (such as PowerBI, Tableau, Looker, etc)

Naming Convention

• Ensures consistency by automatically applying predefined naming rules to documents at their creation, facilitating search, and avoiding duplicates.

Compliance

• Comply with FDA/GMP regulation and industry standards like ISO 9001, 13485, GMP, 21 CFR Part 11 and more. Leverage our regional and private SaaS options to meet your data localization requirements.

AI Assistant

• Boost your productivity and avoid costly mistakes with trusted generative AI assistants which provide reliable answers based on your controlled information.

Data extraction

• Extract relevant information from contracts, invoices, and supplier agreements (expiration date, supplier name, etc) without tedious manual work.

Document classification

• Categorize your documents such as employee trainings/onboarding, invoices and financial documents, government forms; apply retention rules automatically based on document type.

AI document understanding

• Let AI accelerate document review processes. Automate RFP qualification, document proofreading, executive summaries, insurance or warranty claims pre-processing, customer feedback analysis, and more.

Search

• Whether searching by keywords, document titles, or metadata, AODocs search capabilities ensure that users can find the exact document or section they need without wasting time. This capability is crucial for maintaining compliance and ensuring that all employees have immediate access to the latest policies and procedures, fostering a well-informed and efficient workforce.

AI assistant

• Boost your productivity and avoid costly mistakes with trusted generative AI assistants that provide reliable answers based on your controlled policies or procedures.

Integrate with your intranet

• Ensure that employees can easily access the latest policies and procedures directly from the intranet, enhancing accessibility and visibility. By integrating AODocs with your intranet, you centralize important documents, making it easier for employees to find, reference, and comply with the most current organizational guidelines.

Document control

• Control your engineering specifications, HR policies, audit reports and more. Ensure people always use the right version of the right document. Automate your document lifecycle, retention and disposition. Add full traceability to all your document processes.

External Access

• No more “rogue” copies in emails – Securely share the right version of your critical documents with your partners, customers and suppliers. Involve external users in your document control processes with the same level of security and traceability as your internal team.

Risk-free migration

• Ready to switch from FileNet, Documentum, SharePoint or OnBase? Keep all pre-switch functions intact. Ensure business continuity. Migrate any repository size – up to hundreds of millions of docs. Work with any kind of document, from Word and PDF to medical images and 3D files.

Real-Time Dashboards

• Monitor and act in real time on your organization’s data and documents. Identify the bottlenecks in your document processes and get aggregated views of your AODocs data, in our builtin dashboards or integrated with your own BI tools. Regardless of your data volume, AODocs’ dashboards keep you in the know and in control.

Affordable and transparent costs

• Eliminate hidden costs: Know how much and what you pay for from the get-go. No more extra infrastructure, support and system maintenance fees or costly upgrades. Single license fee covering all your needs.

Gain operational excellence with a full-feature QMS

• Ensure consistency, efficiency, and quality throughout your organization with a full feature QMS offering document control, CAPA, audit, supplier management and more. Benefit from a versatile platform which lets you easily adapt your processes to your specific needs and to effortlessly configure additional document workflows. Automate document assembly using validated templates, and manage your content lifecycle from draft to distribution and end-of-life, ensuring full traceability.

Implement and integrate, the simple way

• Gain time and free up budget for your essential business needs thanks to AODocs’ fast deployment and seamless integration with other applications. With seamless migration to our secure SaaS solution, you can confidently replace your legacy system with a modern, cloud-native platform.

Manage change, the fast and safe way

• Prevent disruptions to operations by ensuring that updated technical procedures, new equipment, changes to facilities, or recently-introduced standards are implemented in a quick, controlled and coordinated manner. Gain full oversight to plan, approve and distribute procedures, engineering bulletins and other key technical documentation with an integrated change control process.

Document generation

• Generate documents from controlled templates and structured data, sourcing content from various repositories such as AODocs metadata, related documents or the business applications your team likes working with.

Template control

• Be sure that your staff always uses the correct template for your critical documents. Easily control the creation, validation and publication of your corporate templates and ensure that obsolete versions cannot be used by mistake.

Document assembly

• Document Assembly provides the ability to automate complex GDoc files creation in AODocs by assembling an existing template and selected pieces of content.

Watermarking

• Ensure the traceability of generated documents, even when printed, by adding a unique watermark to each generated copy.

Integration

• Easily integrate with business applications such as SAP, Salesforce and others to retrieve and insert essential data into the generated documents.

E-signature

• Send generated contracts, offers and other binding documents directly to DocuSign, AdobeSign and other e-signature platforms.

Document capture

• Ingest documents from multiple sources such as emails, scans, business applications like SAP, Salesforce and many others.

Flexible retention schedules

• Set retention and disposition schedules based on folders and metadata. Define custom event dates to trigger the start of the retention period such as employee hiring date, invoice payment date, contract signature and other custom metadata.

Comprehensive audit log

• Enhance security, ensure compliance, and provide accountability by tracking all actions and changes in your records.

Disposition reports

• Get notifications ahead of each disposition batch to ensure key documents are not deleted by mistake.

Document control

• Ensure your employees, suppliers and contractors always use the correct version of your critical documents. Automate document assembly from your validated templates, and control your content lifecycle from draft to distribution and end of life, with full traceability, while enjoying the Google Workspace collaborative environment.

Unique Google Workspace integration

• Leverage all of Google Drive’s real-time collaboration features. File emails directly from Gmail and open and edit Google Docs, Sheets, and Slides with AODocs.

Hybrid collaboration

• Make collaboration easier by bringing the tools your teams use, such as Google Workspace or Microsoft 365, into one platform. With AODocs, everyone can share relevant documents and work together on business processes.

SharePoint Migration

• Fortune 500 companies and large international organizations have replaced SharePoint with AODocs, which has a team with years of migration projects experience. Our risk-free and scalable migration tools can handle tens of millions of documents, bringing along their metadata, permissions, traceable version history and many more features. AODocs is the ideal replacement for SharePoint on Google Workspace.

QMS for Google Workspace

• AODocs QMS is the only end-to-end QMS that combines frictionless collaboration and automated regulatory validation with the intuitive Google Workspace user experience.

Document control

• Give your employees and partners the freedom to use and co-create with the MS Office 365 tools they like while controlling your critical documents. Keep real-time collaboration and information flowing. Ensure governance for content created within Microsoft applications. Apply retention policies and gain traceability with a full audit trail.

Cross-team collaboration

• Make collaboration easier by bringing into one platform tools such as Teams and SharePoint. Say goodbye to chaotic document management across teams. With AODocs, everyone can share, access and save relevant documents to co-create business processes.

AI assistant

• Boost your productivity and avoid costly mistakes with trusted generative AI assistants which provide reliable answers based on your controlled information, fully integrated with Copilot.

Active Directory Integration

• Streamline user authentication by easily integrating with Microsoft’s centralized directory. Leverage Active Directory groups to set access to critical documents and define roles and permissions in your business processes.

Information Governance

• Manage the lifecycle of your critical documents through data retention and disposition policies. Tap into our simplified multi-phase, event-driven retention module, with legal holds and audit trails for archived regulated records and structured metadata.

Power Business Intelligence

• Monitor and act in real-time on your organization’s data and documents. Identify the bottlenecks in your document processes and get aggregated views with AODocs’ built-in dashboards or integrate with Power BI and other tools. Regardless of your data volume, our dashboards keep you in the know and in control.

Single version of truth

• Seamlessly synchronize your SAP business data with your AODocs document libraries to ensure a single version of the truth.

Scalability and speed

• Seamlessly manage hundreds of millions of documents thanks to AODocs’ auto scaling infrastructure. Ingest millions of documents per hour, with immediate availability for search and processing.

Document Generation

• Automate document assembly from your validated templates and SAP business data. Control your content lifecycle from draft and distribution to end-of-life and archiving, with an audit trail and full traceability.

Customization and Versatility

• Easily configure your document processes to match your specific needs. Update your application in hours to adapt to your evolving business needs.

Trusted AI Assistant

• Boost your productivity and avoid costly mistakes with reliable information retrieved by AI from the right document. Simplify access to manufacturing instructions, speed up employee training, and accelerate troubleshooting on the shop floor.

AI document understanding

• Remove inefficient manual sifting through documents with our trusted Generative AI document classification, extraction, and analysis. Leverage the AI results to populate metadata and automate workflows, access permissions and retention rules.

External Access

• Ditch those “rogue” copies in your emails. Securely share the right version of your critical documents with your partners, customers and suppliers. Involve external users with the same level of security and traceability as your internal teams. Secure your confidential information with automatic access rights and expiration dates.