CloudM Automate

by CloudM

Cloud migration tool for Microsoft 365

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Ensure Consistency and Compliance With Role-Based Access

CloudM uses the power of role based access to delegate responsibilities and access without permission creep. Admins can manage which features of the platform individuals or teams can use. Users are empowered with all of the required permissions to do their job quickly and easily, whilst limiting access to other features, securing your domain.

Roles

  • Roles allow you to group a set of permissions together that will provide users with all the tools they need, without anything more. This means that all of your staff can complete their to-do lists without delay.

Role Templates

  • Role Templates make it easy to get started on building permissions groups. When creating a new role (or editing an existing role), use these templates to add all the basic permissions that you might need for a certain role (e.g. Email Signature Manager or First Line Support), and still assign or remove additional permissions, as required.

Domain Management Access

  • Allow administrators to access multiple domains across your entire organization, empowering IT and HR facilities to promote consistency without compromising on security.
  • An external user or group can be assigned custom roles on your domain so they can access and manage specific aspects such as email signatures or security policy.

Integrations

Integrate your digital workplace and save time, money and effort through licence management.

Administrate From One Place

  • CloudM is a must-have tool for managing Microsoft 365 or Google Workspace. Integrate and automate IT administration to streamline your digital workplace.
  • Using our powerful integrations, CloudM is a one-stop shop for IT admins. From user permissions and data governance to email signature management and people directories, we make managing single or multiple domains a simple and straightforward project for IT teams.

Integration With Your Domain

  • Our technology heavily integrates with Google Workspace and Microsoft 365, meaning you don’t have to log into your productivity suite provider to replicate IT administration actions.
  • Additionally, making changes within Google Workspace and Microsoft 365 will automatically trigger actions within CloudM, such as updating an email signature, creating a new user (and allocating shared resources), and starting an offboarding process.

Integration With Other SaaS Applications

  • The rise in the number of SaaS applications used by businesses has supercharged communication and collaboration. But, it can also present a nightmare for IT teams when it comes to tracking licenses, offboarding employees from multiple products, and making sure that employee data is synced and up to date on all applications simultaneously.
  • CloudM integrates with your most popular office SaaS applications as part of the onboarding and offboarding process so licence loose ends are tied, costs won’t spiral, and you can create a “Golden Record” for your employee data that automatically syncs through to other applications.

Automated Onboarding

Empower your employees to be productive from day one by using automated onboarding workflows.

Simple to Use

  • Easy to use for both parties, simple to understand for beginners, and allows new starts to get stuck in from day one.

Easier for Your New Team Member

  • Emails, signatures and calendars are automatically set up as well as access to everything a new team member needs.

Easier for Your Organisation

  • Introduce new recruits to everyone in the company, automatically assign them to their Associated Smart Team, and even draft their offboarding policy for the future.

Automated Offboarding

CloudM’s automated offboarding gives employers ultimate control over the process. From revoking all passwords and permissions, to legally purging of personal information, we take the hassle and burden out of the process and automate it for you.

Secure Your Accounts

  • Passwords are automatically changed and user accounts deleted.

Migrate Important Data

  • Emails are migrated along with the ownership of Docs, Sites, Calendars and Groups.

Keep Licencing Costs Down

  • Licences are unassigned when an employee leaves, saving you money.

Dynamic User Groups

Group people by department, team or even project and apply dynamic automation from a centralized platform.

Smarter Management of Your Users, Your Data and Your Domain

  • Dynamic user groups lets you create custom structures for users, enabling you to group people by department, team or even project. This provides a centralized method for administering and automating permissions, processes and policies. Dynamic user groups can be used to update everything from email signatures, folder and file permissions and calendar sharing to Microsoft Teams and Google Groups access, ensuring that your users always have access to the data they need while reducing access creep.

Productive People From Day One

  • Onboard your new starters faster and smarter - giving them access to all the files, folders and systems they need to hit the ground running.

Banish IT Bottlenecks

  • Democratize the administration of your Microsoft 365 and Google Workspace users and data, allowing IT departments to become enablers, not gatekeepers.

Streamline Data Security

  • Simplify governance and compliance by managing all of your Microsoft 365 or Google Workspace users and data from one place - for more streamlined monitoring and auditing.

Least Privilege Access

Provide your people with the right tools for the job, whilst maintaining security and preventing permission creep. ermissions are great. They allow you to empower your users to do little administrative tasks that suit their role, such as Email Signature Management or Onboarding / Offboarding, so you can focus on the big stuff. But, as users move through different departments or roles within your organization, they can start to accumulate permissions, with most being totally irrelevant to their job but with the potential to cause damage to your domain, either maliciously or accidentally. This is known as Permission Creep - and here is how CloudM helps you to prevent it.

Keep Your Data Safe

  • Whether through malicious or accidental action, one of the main threats to your domain comes from your users. Preventing permission creep allows you to limit the data that users can see and the tasks that they complete, limiting the potential danger to your domain.

The Right Tools For the Job

  • CloudM makes sure that your users are equipped with the correct tools for their job in your organization, using roles that can be assigned to groups, so that they can focus on their tasks, without distraction.

Permissions in the Right Place

  • Assigning permissions to a specific Organizational Unit or Smart Team, allows those permissions to be automatically be removed from a user if they are moved out of the group.